Dear Road Association Members

I have been President of the CPRMC for a year. I remember going to my first annual meeting in 2014 that my mother and father in-law talked about and decided to make the trip down the hill to get more informed about the community I wanted to be part of. I sat in the chair just trying to pass the time but listening to all the members’ points of view and thinking I should do more. Well within a few minutes I went from a member just passing time to a Vice President. The reason I decided to raise my hand and volunteer was and is, I truly believe we all have a voice and make a difference.

I realize for some of you, the PID has been very slow to react to any and all requests but I believe their intentions are to not continue to go back over work that has been done. They could not do business as usual as was done before. There is just too much work that was and is needed. Their road standards and goals plan show that they want to continue to make the roads more drivable but have safety in mind and a ceiling of money available to do it with. I have seen road improvements. I give my support to the PID board and their contractors to continue improving the roads that we drive on and the areas around the associated roads.
One thing about being President is you get to have the last say of the year and pass the torch on; so with that here it goes. I have been very fortunate to meet some very nice and warm people while owning a home on the mountain. I realize we will not all see eye to eye but we do need to respect others. Mary Hill was one of the people my family first met on the hill. The previous owner of our property loved and trusted her like shall we say, a daughter. Though my father-in-law and his cousin have ruffled her feathers and made amends, I have always liked and respected Mary. I believe she will continue to be a good sitting President as we move forward. Ashleigh, thanks for advice and ideas. To the filing directors, I realize that you feel like the PID wishes not to hear from you but what I think they want is an honest assessment of what realistically can be done to your filings roads on a yearly basis. John Green, thank you for your service to the board. I realize it is a grind sometimes but I think you have at least made points that people have to listen to and have served this association well.

Our annual meeting will be held at the New Fire House Saturday July 16^th 1pm. I truly believe Board members and filing directors have your best interest in mind and will continue to do so in the continuing years.

Sincerely,
Vernon McMillin CPRMC, President

To my neighbors and friends and those who I have not had a chance to meet!

I want to thank all who have volunteered for the board over the last 45 plus years. We all know how thankless volunteer work can be at times. Many of you have served multiple terms on the board for probably 2 reasons, everyone loved you and you were crazy enough to take on another term or no one else wanted to do it and you got nominated again and were crazy enough to say ok. Thank you for hanging in there.

After reading Verns letter as the outgoing President it reminded me of why I originally got on the board 13 years ago, and have continued to serve on the board in some capacity. My main interest and goals have always been for the betterment of the roads, limited funding often made that progress slow. The PID has taken over this function now. There are still some things that the CPRMC can continue to do to benefit the community.

With that said it is unfortunate that many members in the past have failed to contribute their share of money owed to CPRMC, therefore we have outstanding past dues in the amount of $19,000.00 I have 2 goals for the CPRMC board this 2016/2107 year.

#1 To actively pursue the collection of delinquent road dues so that eventually the community may want to consider the dissolution of the CPRMC.

#2 To work with property owners to get the road ditches cleaned up of debris and to trim and or remove trees that are hanging over the ditches and roadways were their property meets the roadway. Please consider cleaning up in the near future. This will help the PID get road work done more efficiently and save money for more constructive road work.

I look forward to serving the association as CPRMC President 2016/2017 term.

Sincerely
Mary Hill

The Annual Meeting of the CPRMC is held on the third Saturday in July. Our next Annual meeting is on: Saturday, July 16, 2016. Meeting starts at 1:00 p.m. Meeting is held at the NEW Fire House near the “T”, 100 Palisade Mountain Dr.   Mark your calendars now so you can be there.

Directions to the Fire House are: From the “T” (Storm Mtn. Drive turns left, Palisade Drive turns right) take Palisade Drive to the right. The Firehouse is located on the right hand side of the road.

Click on a link below for related documents:

CPRMC – Election Ballot and Proxy Assignment Form

CPRMC – Owner Contact Info Update Form and CPCS_Sticker Request Form

CPRMC – Treasurer’s Report_FY2015_YearEnd

CPRMC – Treasurer’s Report FY2016_YTD_As of 5/29/2016

CPRMC_2015 Summer Meeting Minutes_July 18, 2015

CPRMC_Board Meeting Minutes_- June 4, 2016

Letter From Outgoing President Vernon McMillin

Letter From Incoming President Mary Hill

The Treasurer’s Perspective from John Green

Treasurer’s Proposed Bylaw Updates

At a meeting on Saturday, June 4, 2016 the board of Directors of Cedar Park Road Maintenance Corporation (CPRMC) – the community association serving the property owners of the Cedar Park – voted to move toward dissolving the Corporation, and is also moving aggressively to get the money owed the Corporation off the books, even if it means accepting a fraction of face value.  These measures are, at best, premature.  I was the lone dissenter at that meeting.  

I am asking for the help of every Cedar Park property owner in a variety of ways noted below.    Please take the time to read and consider what I have to say.  The future of the Corporation, its assets – and your community – is in the hands of you, our property owners.  Ultimately, my sole reason for speaking out is to see that all members have fully-informed freedom of choice in these matters.

1.      PLEASE ASSIGN YOUR SUMMER MEETING PROXY TO ME – JOHN GREEN – PERSONALLY, AND I WILL USE IT TO PROTECT OUR COMMUNITY ASSOCIATION AND ITS ASSETS TO THE BEST OF MY ABILITY.  The Election Ballot / Proxy Assignment form is found with the summer meeting notice on our website, http://cprmc.org.  Please mail it to John Green, PO Box 137, Drake CO 80515. 

2.      CPRMC will continue to exist until we have in hand votes for dissolution representing a full two-thirds of Cedar Park lots.  Until that day, we have an obligation to continue to fulfil the basic functions described in the governing documents.  This should be clear to everyone.The CPRMC Board needs people who support its goals, not work against them.  Put your name forward to serve on the board and help preserve it for our community.  There is only one legitimate reason to serve on the board of a community public service organization such as ours – to serve the community by faithfully fulfilling the duties and intentions of the organization as described in its governing documents.

3.      Please vote for my re-election as Treasurer, and for Deb Green – a very effective past President and VP – as the new Vice President.

4.      Support the Bylaw revisions shown below by sponsoring one or both of them – ten sponsors are needed to bring them to a vote at the meeting.

Why I Make a Good Treasurer and Officer

 My focus is always on the long term good of the community.  To me serving as I have is an aspect of personal integrity – serving the community above and beyond because it is the right thing to do.  Individual freedom of choice is an important value, and the only true freedom of choice occurs when one is fully informed and free from coercive influences.  I have done my best to keep Members fully informed, and the first of the two proposed Bylaw amendments works to that end.

1. Did you save significant tax dollars because you read in our mailing that by filling out a form you could combine a developed lot with an adjacent undeveloped lot, and have both taxed at the lower, developed rate?  That was my doing, as was the reminder for you to let us know when you combine lots; prior boards had voted not to refund excess dues billed and paid to CPRMC because we didn’t know you had combined lots.
2. The CPRMC books had serious issues when I became Treasurer.  Our Quickbooks showed thousands of dollars of un-deposited checks, when in fact all checks had been deposited.  Reports used to file tax returns showed four times more annual revenue than we could possibly take in, and we were paying more than $600 / year to an accountant to prepare these completely inaccurate returns.  I cleaned all that up, and began filing the returns myself, at no cost to the Corporation.
3. I also created and maintain the CPRMC.ORG website as a place for community information.

Why is the board pursuing dissolution now?  Many CPRMC Board members feel that, with the Storm Mountain Public Improvement District (PID) in place, CPRMC serves no useful function.  To date, the PID board has produced some excellent results along with some less successful ones, and has shown weaknesses resulting from its structure as a small 5-person county-appointed board.  As long as CPRMC exists, it remains a viable alternative or compliment to the PID structure.  By moving to dissolve the Corporation CPRMC board members would deprive this community of the option to recreate our locally-controlled CPRMC for area road work.  Bear in mind that, should we vote to change the role of the PID in our community, we could also redefine CPRMC however we choose to better serve the community.

Pursuing dissolution of CPRMC is at best, premature, as is aggressive efforts to collect outstanding debt – with a significant portion going to collection costs.  With liens in place, we collect what is owed when a property sells, and the only cost is the $11 filing fee for the lien release.  If and when we receive the approximately 188 votes needed for dissolution, there will be a ramp-down period when we can deal with our remaining receivables.

TREASURER’S PROPOSED UPDATES TO CPRMC BYLAWS

We need 10 Property Owner / Sponsors to bring these to a vote at the July 16^th Meeting – email me at treasurer@cprmc.org if you are willing to sponsor one or both of these amendments.

1. To Protect Your Right to Be Informed on Issues to Be Voted On at Annual Summer Meetings – At last summer’s CPRMC annual meeting, some PID board members attended with a clear plan to produce specific results – nominating and electing Mary Hill to the board, and getting approval to give $16,000 of remaining CPRMC funds to the PID.  These major outcomes occurred with no notice to the majority of CPRMC property owners, our members.  In doing so, they deprived members who looked at the published agenda and decided “nothing significant here, I don’t need to attend” of their true freedom of informed choice.   Yes, everything followed the rules – but that doesn’t make it right.
   We need to update our Bylaws to insure that members receive advance notification of votes at property owner meetings.  The proposed Bylaw revision shown below would accomplish this.
2. Allow a sitting President or Vice President to run for the same office at the end of their term, as we do for Secretary and Treasurer.  It is often difficult to find people willing to serve, and some may be willing to serve as Vice President but not President, for example.  This provides the President and Vice President the flexibility to stand for election to continue their service at the end of their term, if so elected by Membership. 

Treasurer’s Proposed Bylaw Revisions – Annual Meeting July 16, 2016
(Additions to current Bylaws are shown in red italics.)

 Article I
SECTION 3. Notice of meetings, – written or printed – shall be prepared, posted on the Corporation website and emailed to the last known email address of Property Owners of record at least thirty (30) days prior to any regular or special meeting of the Property Owners, and if a special meeting, such notice shall state the object or objects thereof. A notice posted on the website and a good-faith effort to send an email notice to email addresses provided by property owners shall be deemed sufficient notification of all owners.  The names of all candidates standing for election, and all matters to be voted on at a meeting, shall be published in the Notice of Meeting at least thirty (30) days prior to the meeting.  At least 61 days prior to the meeting the board shall publish, to the Corporation website and the email addresses of record for property owners, the purpose for the meeting and a request for board candidate nominations and for other matters to be voted on at the meeting.  Such nominations and matters to be voted on shall be sponsored by at least two (2) property owners and received by the Secretary at least seven (7) days prior to the publication deadline for the meeting announcement.   All validly submitted nominations and matters shall be posted on the Corporation website as soon as practical after receipt by the Secretary. 

ARTICLE II OFFICERS AND DIRECTORS

SECTION 1. All business and property of the Corporation shall be managed and controlled by a board consisting of Property Owners of the Corporation and which shall consist of four Officers: President, Vice President, Secretary, Treasurer and seven directors, one from each of the seven (7) filings. The offices of President and Vice President will be one-year terms, with the Vice President acceding to the Presidency. The office of the Secretary and Treasurer will be two year terms expiring on alternate years. Notwithstanding the terms of office described above, nothing shall prevent an existing officer who is willing to continue to serve from standing for election to the same office at the end of the current term.  The incumbent officer shall notify the board of their intent to stand for re-election in sufficient time for the Secretary to include such intent in the Notice(s) of Meeting described in Article 1 Section 3 of these Bylaws.   The office of the seven (7) directors will be for indefinite terms with the directors holding office until notifying the President of their intention to resign and until replaced by a majority vote of the Board. This board shall serve to advise the board of the Storm Mountain PID #55 and to fulfill its corporate legal obligations.

Minutes and Treasurer’s report from the CPRMC summer meeting held on July 18, 2015 have been posted on the Minutes page.  Contact information for the updated set of Officers and Directors has been posted to the Contact page.

As noted elsewhere here, the Cedar Park Road Maintenance Corporation annual meeting will be held on Saturday July 18, 2015.  Here are links to the documents distributed by email with the spring newsletter.  If you are a property owner in Cedar Park and didn’t receive the emailed newsletter and attached documents, please email secretary@cprmc.org and provide at least one current email address for a property owner, so you’ll receive notices in the future – see the form linked below.

Click on one of the links below to open a document (or right-click and “save link as” or “save target as” to save the document to your computer.)

Meeting Ballot Items and Proxy Assignment Notice – MS Word Format
Meeting Ballot Items and Proxy Assignment Notice – PDF format

Map and directions to the meeting location
(In addition, you’ll find a link to a google map to the right with the meeting notice)

President’s Spring 2015 Letter

Current (2014-15) CPRMC Board Members

Minutes from last year’s annual meeting on July 19, 2014

Form to request CPCS stickers and to provide updated Property Owner Contact information to the Secretary in PDF format
or alternatively in MS Word format.

Dear Road Association Members,

It’s hard to believe that it has been almost a full year since we voted to keep our association intact at least until we gained a better understanding of the impact of the PID on our community and on the role CPRMC could serve moving forward.    We did receive a positive outlook for the future of our roads at the meeting held by the P.I.D  in May.  We were advised that the PID obtained a contractor to maintain our roads; the Forest Service will be taking responsibility for their section of our access road; however we are still awaiting communication regarding FEMA’s promise to provide funds for our interior roads.  We are hopeful that the P.I.D will truly become all that we have been told.

Many of you may already be aware that the state considers the Cedar Park Road Maintenance Corporation an HOA (Home Owners Association).  Our primary focus has always been our road maintenance, however if the P.I.D proves to be successful then in the future our board will not be needed for the purpose of maintaining our roads.  As it stands we do have another purpose and that is to protect our roads and community through the use of our Protective Covenants, a role the PID confirmed at the annual meeting it has no authority to play.    One example would be to work with property owners that are in need of driveway culverts to protect the road, and mitigation of small trees that are causing obstructions in ditches.  .

The association is not in need of funds, at this time, so we will not be assessing any HOA fees in 2016; however if the need arises in the future any assessment would be minimal, to cover administrative costs like liability insurance and attorney advice.

At this time it makes more sense to retain our association for the following reasons:

• Allow CPRMC to remain an option for our community – It is a difficult and a costly undertaking to create a community corporation such as ours from scratch.
• CPRMC can transition to a role that better serves the interest of our community by upholding our covenants, policies and bylaws.

Our annual meeting will be held at 1 pm on Saturday July 18^th at the fire barn by the lake on Chipmunk.  We will discuss the future role of our association and consider the thoughts and expectations of our residents.  Our board members have only our community’s best interest at heart and it is our goal to create a safe and peaceful community.

Sincerely,

Teri King. CPRMC, President

Highlights:

1. Revised Bylaws were approved by a vote of 42 to 8.
2. CPRMC will continue to exist until membership votes to act to formally dissolve the corporation, which would require a formal dissolution election with 2/3rd s of all property owners returning a vote in favor of dissolution.
3. CPRMC will hold in reserve $11,000 of current funds for a potential future dissolution election ($6,000) and to support two years future operating expenses.
4. As noted in the revised Bylaws, CPRMC will fulfil its corporate responsibilities so as to remain a legally viable corporation, act as an advisory body to the Storm Mountain Public Improvement District #55, and continue to collect outstanding debt owed CPRMC from past assessments.
5. All future formal announcements from the CPRMC board will be published via email and on the cprmc.org website. As a courtesy, the Secretary will continue to send meeting notices via US Mail to those who specifically request this.  Email secretary@cprmc.org or send a letter to CPRMC Secretary, PO Box 344, Drake CO 80515-0344 to make this request.
6. Cedar Park Property Owners: Please be sure that the CPRMC Secretary has at least one current email address to send notices to.

Click here for full meeting minutes.

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Annual Meeting Information

 The Annual Meeting of the CPRMC is held on the third Saturday in July. Our next Annual meeting is on: July 19, 2014.  Meeting starts at 1:00 p.m.  Meeting is held at the Fire House.  Mark your calendars now so you can be there.

Click here for the official Meeting Notice and Proxy document.

Click here for the minutes from last year’s Annual Meeting on July 20, 2013.

Directions to the Fire House are: From the “T” (Storm Mtn. Drive turns left, Palisade Drive turns right) take Storm Mtn. Drive to the left to Lakeview Drive. Turn right onto Lakeview Drive. Follow to Spruce Mtn. Drive. Turn right onto Spruce Mtn. Drive to Chipmunk Place. Turn left onto Chipmunk Place and follow to Fire House down by the lake.

A public PID Board meeting will occur immediately following the CPRMC meeting.